★ Initial Setup & Cleanup ★

Initial Setup & Cleanup Services

Building a clean financial foundation for your business — whether you’re starting fresh or months behind.

Where Every Client Starts

Building a Clean Financial
Foundation for Your Business

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Accurate, well-organized books are essential not only for understanding the financial health of your business, but also for accurate year-end tax reporting and tax return preparation. My goal is to keep your books organized and up to date throughout the year so that, when tax season arrives, your financial records are clean, complete, and ready for your tax professional.

By having your bookkeeping completed in advance, you can avoid the last-minute scramble that often leads to filing extensions and unnecessary delays. When your books are maintained consistently and your tax documents are provided on time, your tax professional, or Trinity Bookkeeping, can begin preparing your return promptly — helping you file on time rather than relying on an extension simply because your books aren’t ready.

My initial setup and cleanup services are designed to establish that strong financial foundation from the beginning. Every business is different. Some clients are starting fresh, while others may need help catching up or reorganizing months of financial activity. I personally tailor the level of service to the condition of your books and the work required to bring your financial records to an accurate and organized starting point.

Starting Fresh

New business, new books. Accounts connected, Chart of Accounts built, and a bookkeeping structure set up properly from day one.

A Few Months Behind

Uncategorized transactions, minor reconciliation gaps, and recent activity organized and brought current before ongoing service begins.

Significantly Behind

Months of mixed personal and business activity, multiple accounts to reconstruct, and historical financial statements rebuilt accurately.

Priced to the Actual Work

Final pricing reflects the real condition of your books — and anything beyond the original scope is discussed with you before it happens.

Transparent Pricing · Starting Rates

Setup & Cleanup Pricing

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Three levels of service, matched to the condition of your books. You’ll get a firm quote before any work begins.

1. New Client Setup
$150starting at
For businesses whose books are generally organized and ready for ongoing bookkeeping but need to be properly established and reviewed.
  • Connecting and reviewing bank and credit card accounts
  • Setting up or reviewing your Chart of Accounts
  • Configuring QuickBooks and other bookkeeping software
  • Establishing an appropriate bookkeeping structure for your business
  • Reviewing your existing books to identify any areas that may require additional attention
Typical investment: $150–$600In many cases, the initial setup fee is comparable to one month of your agreed-upon recurring bookkeeping fee.
Get Started ★
2. Light Organization
$300starting at
Designed for businesses that may be 1–3 months behind or need a limited amount of organization before transitioning into ongoing bookkeeping services.
  • Categorizing uncategorized income and expenses
  • Reviewing your Chart of Accounts
  • Correcting minor transaction classification issues
  • Reviewing and resolving minor reconciliation discrepancies
  • Organizing recently entered transactions
  • Bringing your books current and ready for ongoing bookkeeping
Typical investment: $300–$800+
Get Started ★
3. Heavy Reorganization
$800starting at
For businesses that are typically 4–12 months behind, have significant accounting discrepancies, or require substantial cleanup and reorganization.
  • Sorting and correcting mixed personal and business transactions
  • Reconstructing and reconciling multiple bank and credit card accounts
  • Reviewing historical transactions for proper classification
  • Resolving significant reconciliation discrepancies
  • Cleaning up and reorganizing the Chart of Accounts
  • Reconstructing missing or inaccurate bookkeeping records
  • Preparing accurate historical financial statements
Typical investment: $800–$3,000+
Get Started ★

Not sure which level your books need? Message K.C. for a free consultation — you’ll get a firm quote before anything begins.

Why It Matters

A Clean Start for Accurate,
Timely Tax Reporting

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My goal is to provide you with financial records that are organized, accurate, and dependable throughout the year — not simply at tax time. When your books are kept current and your financial records are ready before tax season, your tax professional has the information needed to prepare your return efficiently and accurately. This can help eliminate the need for an extension due simply to unfinished bookkeeping and allows you to stay on track for timely tax filing.

Because the condition and complexity of every set of books is different, final pricing is determined based on the amount of work required, the number of accounts and transactions involved, and the overall condition of your financial records. If additional work is needed beyond the original scope, I’ll discuss the additional services and pricing with you before proceeding instead of hitting you with an outrageous invoice.

Please note: Initial setup, organization, and cleanup services are separate from your ongoing monthly bookkeeping fee. Timely tax filing also depends on receiving all required tax documents and information by the applicable deadlines.
Let’s get you a clean start.

However Far Behind You Are — It’s Fixable.

Book your free 30-minute consultation. Tell me the honest state of your books and I’ll tell you exactly what it takes to get them right.

Schedule Your Free Consultation
Local to Texas · Remote Nationwide